Microsoft Subtitles How To Guide

Present with real-time, automatic captions or subtitles in PowerPoint.

What is PowerPoint?

Microsoft PowerPoint is a presentation program that enables visual enthusiast’s to create a slideshows composed of information, charts, images and now so much more! PowerPoint was originally designed to provide visuals for group representations within business organisation. However, nowadays it is widely used within the school enviroment.

Promoting Inclusivity within the Classroom

Present with real-time, automatic captions or subtitles in PowerPoint  

Inclusivity within the classroom has arguably never been as important as it is today.  Subtitles can be extremely useful for a multitude of reasons. PowerPoint for Microsoft 365 can transcribe your words as you present and display them on-screen as captions in the same language you are speaking, or as subtitles translated to another language. Using subtitles can create a more inclusive environment for students who may be deaf or hard of hearing, or more familiar with another language. 

As a teacher you have control over details such as position, size, colour and other appearance options for the captions and subtitles. This is in order to accommodate different environments and audience needs. Microsoft suggest using a headset microphone connected to the device running PowerPoint for the best results. It is important to ensure that you have reliable internet connection throughout your presentation also. 

It is important to note that this feature requires Windows 10 and PowerPoint for Microsoft 365 version 16.0.11601.20178 or higher on Current Channel. The feature isn’t supported if you’re using an earlier version of Windows. 

Setting Up Captions & Subtitles 

To begin, choose which language you want to speak while presenting. Then select which language the caption/subtitle text should be shown in. If there is more than one microphone being used, you can select the specific microphone you want to be used. The position of the subtitles, maybe placed on the top or bottom of the screen. They can be overlaid or separate from slide. 

Turn the feature on or off while presenting 

The Toggle Subtitles button allows you to turn the feature on or off even if you are in the middle of giving a presentation. You can also toggle subtitles from the right-click menu, or with the shortcut key J. 

Top Tips straight from Microsoft

  • If you see problems in the captions or subtitles, try speaking more deliberately.
  • Try to avoid or eliminate background noise that may interfere with your voice.
  • Captions & Subtitles depends on a cloud-based speech service, so it’s important to have an internet connection that’s fast and reliable.

Spoken languages supported by live captions & subtitles (voice input) 

Please note that the languages marked as Preview are offered in advance of full support, and generally will have somewhat lower accuracy, which will improve over time.

Fully supported languages Preview languages * 
Chinese (PRC) Arabic 
English (Canada) Danish 
English (United Kingdom) Dutch 
English (United States) English (Australia) 
French (France) English (India) 
German (Germany) Finnish 
Italian (Italy) French (Canada) 
Spanish (Spain) Hindi 
 Portuguese (Brazil) 
 Spanish (Mexico) 
(voice input) 

On-screen languages supported by live captions & subtitles (text output) 

PowerPoint for Microsoft 365 can display captions or subtitles on-screen in any of more than 60 languages:

Afrikaans Latvian 
Arabic Lithuanian 
Bangla Malagasy 
Bosnian Malay 
Bulgarian Maltese 
Cantonese (Traditional) Maori 
Catalan Norwegian (Bokmål) 
Chinese (Simplified)  Persian 
Chinese (Traditional)  Polish 
Croatian Portuguese 
Czech Querétaro Otomi     
Danish Romanian 
Dutch Russian 
English Samoan 
Estonian Serbian (Cyrillic) 
Fijian Serbian (Latin) 
Filipino Slovak 
Finnish Slovenian 
French Spanish 
German Swedish 
Greek Tahitian 
Haitian Creole Tamil 
Hebrew Telugu 
Hindi Thai 
Hmong Daw Tongan 
Hungarian Turkish 
Icelandic Ukranian 
Indonesian Urdu 
Italian Vietnamese 
Japanese Welsh 
Kiswahili Yucatec Maya 
(text output)

Important information about live captions & subtitles

PowerPoint live captions & subtitles is one of the cloud-enhanced features in Microsoft 365 and is powered by Microsoft Speech Services.

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

Did you enjoy this article? Let us know below!

Rating: 0.5 out of 5.

If you have questions on any of the mentioned products and would like to chat to one of our team, you can contact us via email on or call us directly on 061 375 140.

Leave a comment

Your email address will not be published.