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Microsoft Storage for Education: What You Need to Know 

99.96% of schools are well below their storage allotment.

Navigating the new storage offerings across Microsoft 365 Education

Due to the Microsoft Storage for Education changes, all school tenants will receive 100TB of free pooled storage across OneDrive, SharePoint and Exchange starting at the next contract renewal (no earlier than August 1st. With pooled storage, a school’s total storage limit is the maximum amount of storage all users combined can use.

Pooled storage is specifically across OneDrive, SharePoint and Exchange. For SharePoint, the storage includes all sites. For Exchange, it includes user, shared, and group mailboxes. However, archived, public and discovery mailboxes are not included in the storage limit.

Microsoft Storage for Education changes for education 

Explore the Changes to Microsoft Storage for Education

Let’s break down the key points related to storage limits, additional storage and the free tools now available to Microsoft education clients.

Schools will receive 100TB of free pooled storage across OneDrive, SharePoint, and Exchange, with an additional 50GB or 100GB of pooled storage per paid user for A3 and A5 subscriptions. This does not include student use benefits. Additional Storage can be purchased in 10TB increment based on your schools’ individual needs. IT Administrators will have the option of setting a lower limit for A1 users.

Microsoft is now providing free tools in the M365 Admin Center to help schools visualize current storage allocation, manage stored data, and handle end-of-life files. Admins need to be assigned either the Global Admin role or the SharePoint Admin role to view the storage dashboard.

Useful Tips for Storage Management

Supervise storage in OneDrive, SharePoint, and Exchange

Supervise storage usage across your school’s tenant to identify top consumers and optimize your storage resources.

Manage inactive users and groups

Track and remove inactive users and groups that are no longer needed to optimise your school’s Microsoft 365 tenant storage capacity. 

Set limits across OneDrive, SharePoint, and Exchange

Control unexpected growth in Microsoft 365 storage by setting customisable limits on SharePoint Sites, Mailboxes, and OneDrive.

Microsoft Storage for Education benefits 

Minimize your school’s environmental impact

More than half of the data stored by schools does not serve a useful purpose. This surplus data significantly contributes to a school’s carbon footprint. The storage of this ‘dark’ data occupies server space and increases electricity consumption. Microsoft has committed to safeguarding school and student data while also minimizing collective environmental impact.

Microsoft Storage for Education, how will it effect cyber safety?

Reduced security risk for Microsoft Education Customers

Schools have become prime targets for cybercriminals due to their management of substantial amounts of sensitive personal data, including information about staff, students, and parents. The shift to cloud storage has led to a significant increase in stored files, data, and unused accounts over time. Unfortunately, many school files accumulate without proper end-of-life planning, posing security risks and making cost sustainability challenging. 

These changes in Microsoft Storage for Education are set to assist with making schools more secure.

All Microsoft schools have a 100TB base storage capacity 

How much storage is our School currently entitled to with the changes to Microsoft Storage for Education?

Every school’s tenant has a 100TB base storage capacity. A3 and A5 paid user licenses add 50GB or 100GB respectively to the pool of storage. Schools can purchase additional pooled storage in 10TB increments to add to their tenant pool.

To find your capacity, use this calculation: 100TB + (#A3 paid users x 50GB) + (#A5 paid users x 100 GB) + (additional storage purchased) = capacity/limit.

More Useful Tips for Storage Management

Manage Teams meeting recordings retention settings

To manage storage effectively, consider automatically deleting old Teams meeting recordings by configuring meeting recording retention times.

Administer archive mailboxes

Provide users archive mailboxes for older emails which must be retained for regulatory or legal purposes and enable Archive policy to automate the process of moving older mail to the archive.

Enable Exchange deletion policies

Automatically delete outdated or unnecessary data, such as expired contracts, old emails, or spam messages, by defining retention periods and deletion settings.

Concluding thoughts on Microsoft’s changes

Our final thoughts on Microsoft Storage for Education

In conclusion, the recent storage changes in Microsoft 365 Education do offer significant benefits for schools. With 100TB of free pooled storage, schools can efficiently manage data across OneDrive, SharePoint, and Exchange. By addressing legacy storage risks and minimizing environmental impact, these changes enhance data security and sustainability.

If your school would like to explore how to navigate the storage changes in Microsoft 365 Education, feel free to reach out to us. You can call us at 0651 375 140, email us at, or conveniently fill out the form below. We’re here to assist!

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